--- title: How to use Team invite links description: Team invite links let admins share a single link with colleagues. Anyone who clicks the link can join the organisation as a Member — no individual email invitation required. --- [Skip to content](https://go.goodnotes.com/support/how-to-use-team-invite-links#main-content) - [English](https://go.goodnotes.com/support/how-to-use-team-invite-links) - [Deutsch](https://go.goodnotes.com/de/how-to-use-team-invite-links) - [日本語](https://go.goodnotes.com/ja/how-to-use-team-invite-links) English Show submenu for translations [![Combination\_black\_secondary](https://go.goodnotes.com/hs-fs/hubfs/Combination_black_secondary.png?width=250&height=65&name=Combination_black_secondary.png)](https://go.goodnotes.com/support?hsLang=en) Open main navigation Close main navigation - - [English](https://go.goodnotes.com/support/how-to-use-team-invite-links) - [Deutsch](https://go.goodnotes.com/de/how-to-use-team-invite-links) - [日本語](https://go.goodnotes.com/ja/how-to-use-team-invite-links) English Show submenu for translations - [Contact us](https://26813687.hs-sites-eu1.com/get-support-with-our-dedicated-support-team) [Contact us](https://26813687.hs-sites-eu1.com/get-support-with-our-dedicated-support-team?hsLang=en) How can we help you? - There are no suggestions because the search field is empty. 1. [Goodnotes Business Support Site](https://go.goodnotes.com/support?hsLang=en) 2. [Set up & Manage your Goodnotes Organization](https://go.goodnotes.com/support/set-up-manage-your-goodnotes-organization?hsLang=en) 3. [Managing your Organization](https://go.goodnotes.com/support/set-up-manage-your-goodnotes-organization?hsLang=en#managing-your-organization) # How to use Team invite links ## Team invite links let admins share a single link with colleagues. Anyone who clicks the link can join the organisation as a Member — no individual email invitation required. ### For admins: Generate and manage your invite link #### Generate a link 1. In the Admin Console, go to **People tab** and tap **+ Invite**  **![Screenshot 2026-06-17 at 13.57.02](https://go.goodnotes.com/hs-fs/hubfs/Screenshot%202026-06-17%20at%2013.57.02.png?width=670&height=139&name=Screenshot%202026-06-17%20at%2013.57.02.png)** 2. Select the **Via link** tab. ![Screenshot 2026-06-17 at 13.57.54](https://go.goodnotes.com/hs-fs/hubfs/Screenshot%202026-06-17%20at%2013.57.54.png?width=670&height=145&name=Screenshot%202026-06-17%20at%2013.57.54.png) 3. Click **Generate invite link**. 4. Copy the link and share it with your team. > Each invite link is unique to your organisation. When someone clicks the link, they are automatically added as a Member with no admin approval needed. #### Manage your invite link From the **Via link** tab you can: - **Copy** — Copy the current link to your clipboard. - **Disable** — Deactivate the link. Anyone clicking a disabled link will see an error and cannot join. You can re-enable it at any time. - **Reset** — Generate a new link. The previous link stops working immediately. You will be asked to confirm before the reset takes effect. > Your organisation can have only one active invite link at a time. --- ### For members: Join via an invite link **Please note:** In order for the Invitation Link to work properly, users should have the app open in the background and then open the link in their email. **If you have previously owned a License Key or Goodnotes account and would like to switch to using the Goodnotes Teams, as a precaution we would encourage all users to make sure they have an appropriate backup in place for their data before completing the deployment. This can be achieved through [iCloud Sync](https://support.goodnotes.com/hc/en-us/articles/7353726793999-Sync-Goodnotes-documents-between-iPhones-iPads-Macs), [Auto Backup](https://go.goodnotes.com/support/how-to-use-auto-backup-to-automatically-create-a-copy-of-your-documents-in-a-supported-cloud-storage?hsLang=en) or a [Manual Backup](https://support.goodnotes.com/hc/en-us/articles/7353694866831-Back-up-and-restore-your-library-manually).** #### New to Goodnotes 1. Click the invite link. 2. Create a Goodnotes account. 3. Verify your email address. 4. You will be added to the organisation as a **Member** and a seat will be assigned automatically. #### Existing Goodnotes users 1. Click the invite link. 2. You will see the name of the organisation you are joining. 3. If your account requires verification, enter the one-time code sent to your email. 4. You will be added to the organisation as a **Member**. --- ### Things to know - Everyone who joins via an invite link is added as a Member. Invite links cannot be used to assign the Admin role. To change a member's role after they've joined, see [How to change a user role](https://go.goodnotes.com/support/how-to-change-a-user-role?hsLang=en). - **External members:** If your organisation restricts membership to verified email domains, invite links respect that setting. Users with a non-approved domain will not be able to join. --- ### Related articles - [How to: Change a User Role](https://go.goodnotes.com/support/how-to-change-a-user-role?hsLang=en) - [Set up different roles for your users](https://go.goodnotes.com/support/set-up-different-roles-for-your-users?hsLang=en) - [How to: Switch Goodnotes Accounts Safely on Goodnotes Teams](https://go.goodnotes.com/support/switching-goodnotes-accounts-safely?hsLang=en) - [Adding Users to your Organization](https://go.goodnotes.com/support/adding-users-to-your-organization?hsLang=en) --- ### Need help? 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